7 Google Docs Productivity Tips

7 Google Docs Productivity Tips Leave a comment

For a whole lot of hundreds of thousands of customers, Google Docs is in common if not fixed use. Behind it is obvious simplicity—simply open it up and begin typing—there are quite a few options and instruments to discover, lots of which allow you to tailor the app to your wants and may enhance your productiveness and your workflow.

We’ve picked out a few of our favorites—and no less than a few of them ought to allow you to do extra in much less time inside Google Docs.

Dictate Your Text

Dictating paperwork does not work for everybody, however you’ll be able to no less than give it a strive in Google Docs: Open the Tools menu and select Voice typing to get began. If you discover it simpler, use the keyboard shortcut, Ctrl+Shift+S in Windows or Cmd+Shift+S in macOS.

Click the microphone that seems onscreen and begin talking. You’ll see your phrases written out as you say them, and you may keep on typing if you want to make edits and clarifications. Click on the mic button once more to show off dictation mode.

You can do extra together with your voice than you may assume: Commands akin to “select paragraph” and “go to the end of the line” are supported, for instance. Try experimenting with completely different instructions for formatting, and seek the advice of the complete record of phrases here.

Create New Documents Quickly

If you wish to create a brand new Google Docs doc rapidly, simply kind “docs.new” into your browser’s deal with bar and hit Enter. To make the method sooner nonetheless, you would create a desktop shortcut or a browser bookmark pointing to the identical hyperlink shortcut.

You can use the substitutions characteristic in a wide range of methods.

Google through David Nield

Set Up Your Own Substitutions

Open the Tools menu in Google Docs, decide Preferences, then swap to Substitutions: You’ll see an inventory of character combos that Google Docs will robotically exchange with one thing else if you kind them (appropriately formatting fractions, for instance).

To create your individual substitutions, simply use the Replace and With packing containers on the high of the record. You may also edit current subscriptions, take away substitutions utilizing the crosses on the proper aspect, or disable and allow substitutions utilizing the checkboxes on the left.

How you utilize substitutions is as much as you: changing “–” with a real em sprint (—), correcting misspellings that you simply usually make, typing quick abbreviations that then get changed with commonplace lengthy phrases; there are all types of makes use of.

Collaborate on Emails

Google Docs is tightly linked to Google’s e-mail consumer, as you’ll anticipate, and you should use Docs to work on emails for Gmail till they’re able to go. From inside Google Docs, select Insert, then Building blocks, after which decide Email draft to get began.

You’re capable of @-mention folks to fill out e-mail addresses, and the e-mail may be written in the principle textual content discipline—if you’re able to ship it to Gmail, click on on the blue e-mail icon simply to the left in Google Docs and a brand new Gmail draft will seem on display screen.

Change the Fonts and Layout

You do not need to accept the default look that Gmail provides you: Set up the format and textual content formatting choices in order that they work greatest for you. Fonts could be a part of that, and proper on the high of the fonts record drop-down you’ll be able to choose Add fonts to import new ones.

There are a number of different choices in addition to fonts, just like the zoom drop-down on the toolbar. Meanwhile, when you open the File menu and decide Page setup you’ve the choice of switching to a Pageless view, which seems like one lengthy doc, with out web page breaks.

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